Office of Field Services (OFS)

Policies, Procedures & Expectations

The below information is for Students, Supervisors and Mentors Teachers.
Attendance Forms The attendance form is used by Student Interns to keep track of their time/absence in the field. Mentor Teachers should sign them on a weekly basis. 

Boundaries & Consequences

All students should review Boundaries & Consequences each semester

PDF icon Boundaries and Consequences

Boundary Policy Statement

Checklist/Planning Tools CLICK for the STUDENT TOOLBOX
Dispositions PDF icon Professional disposition checklist.pdf
Intercession Forms The Intercesson process is All Students, Supervisors, and Mentors should review the Intercession Process.  This process is used  are used by the supervisor to document a concern meeting with an intern that is not meeting minimum standards or may show evidence of dispositional issues.  
Incident Report Form PDF icon OFS Incident Report Form

The handbook is your guide to the semester.  PDF icon 23-24 OFS Intern Handbook

Lesson Plans and Lesson Plan Checklists This form is used to plan and outline a lesson.  Lesson plans should be used for all lessons taught by the Intern.
MENTOR DATA FORM This form ensures that we have the most up to date information from our Mentors and provides the necessary information for correct payment/funding. Click here to find the Mentor Forms.
MILEAGE FORM & POLICY for Supervisors

This form is used by Supervisors to track mileage to and from school locations.  All mileage forms must be submitted with maps (Google Maps/MapQuest/etc.) to support the data.  

2023-2024 Policy: Field Supervisors MUST complete 2 in-person visits per Intern. All other observations and meetings can be completed either in-person or on-line. Total visits allowed per Intern for mileage reimbursement: IT1/PR (Early, Middle, SPED, DREAM, MUST) – 7; IT2/ST (Early, Middle, SPED, DREAM, MUST, Music, Speech) – 9; AT1 (Secondary ELA, SS, Math, SCI, WL) – 6; AT2 (Secondary ELA, SS, Math, SCI, WL) - 7

Mileage Policy and Instructions for Reimbursement: PDF icon OFS Mileage Policy 2024

Please use the 2024 Mileage Template for Spring 2024: File 2024 Mileage Template.xlsx

File 2023 Mileage Template

PDF icon Saving Google Maps as a PDF document

Non Academic Prerequisite Checklist

Students can find the following forms for their program here:  Checklist by Program and Forms


  • ODJFS Form
  • Hepatitis B Shot Form
  • Tuberculin Test Form
  • OAE Requirements
Observation Forms The observation form is mostly used by the Mentor.  Supervisors should leave their observation feedback in GoReact. 
Outstanding Student Teacher Application Deadline November 17, 2023 Click for information.
Special Match Request

During the Intership 1/Apprentice Teaching I/Practicum semester, Interns will have the opportunity to submit a placement request for their final semester.  A survey will be sent in October for fall Interns, and March for spring Interns to obtain this information.  Please remember all requests are not a guarentee.  

For WORKPLACE and special match requests prior to Intership 1/Apprentice Teaching I/Practicum, Interns MUST complete a CEHS petition.  Contact with questions.

Substitute Teaching Policy For information about Substitute Teaching, CLICK HERE
Semester At A Glance This document outlines the timline for observations, lessons, and assignments througout the semester.
Syllabi The syllabus outlines the class requirements for each course number.  Please refer to your syllabus for your own class requirements. 
Video Recording Consent Forms: Waiver Policy for Video: The Intern should first check with the District to see if the District's waiver covers video and photography.  If it does, the Intern should obtain a copy of the waiver document and an email from the Mentor indicating which students are approved and not approved for video/photography.  If the District does not have a waiver, click the Video Recording Consent Form link here to access the OFS Recording Waiver for CSU Field Experiences.  The Intern should distribute the form to each parent/guardian.  This form allows the Intern to record in the classroom for internal academic use only.  Each student appearing in the video(s) needs to have a signed consent form on file.  **If permission to video record is denied or questioned by the Mentor Teacher, please contact OFS so that we can reach out to the District.